Description

Our client in the Northside of Pittsburgh is seeking 2 Administration Assistant to provide operation and administrative oversight of its five program sites for its 40 plus staff and volunteers for the company's nonprofit organization. This is a contract to hire opportunity that is full-time hours and onsite. The client is looking for a self-starter who thrives in a fast-paced environment, seeks to influence the lives of youth while making a difference in the communities that we serve. Pay rate: $20-22.

Must have a car.

Knowledge/Skills

• Ability to manage effectively in a fast-paced environment addressing competing customer, stakeholder, and partner requirements

• Proficient in Microsoft Office Word, Excel, and Outlook

• Attention to detail and problem-solving skills

• Ability to work independently

• Excellent analytical and organizational skills

• Ability to multitask and prioritize tasks.

• Ability to communicate information with clarity to staff.

• Knowledge of human resource management policies and procedures

• Ability for staff orientation, training, payroll

• Ability to interpret and help implement grants and cooperative agreements

Responsibilities

• Conducts staff orientations, training, benefits and provide backup to the payroll Paychex system.

• Provides overall administrative assistance to the Executive Director including filing.

• Communication coordination with staff to address issues and provide and disseminate information to Program Directors/Supervisors per Ex Director input.

• Participates with Management in developing and implementing programs, policies, and procedures.

• Anticipates and resolves issues that may affect the quality of services and/or interrupt day-to-day operations. Resolves technical, project management, and organizational problems with management input.

• Oversight and assignment of tasks to administrative staff.

• Maintains a key system for all agency sites.

• Receives, prepares, maintains, and stores all information pertaining to staff personnel files including confidential and sensitive data. Maintains a filing system for all information as needed.

• Composes complex documents from rough drafts or verbal instructions using Word.

• Maintains Board of Director records and presentations, assists in the preparation of reports by preparing agenda information and summarizing information from a variety of sources with Ex Director assistance

• Serves as lead contact for several contracts to include acquisition of office/program goods and services.

• Maintains vendor agreements and monitors vendor performance.

• Handles emergency maintenance issues with vendors.

• Hand writes checks in needed cases.

• Ensure staff licenses/credentials and Staff/ Van Driver information are maintained.

  Requirements

Qualifications:

• Experience working in a fast-paced office environment is helpful. including office management, and staff assignments/oversight.

• Exemplary writing, oral communication, and interpersonal skills.

• Extensive knowledge of Microsoft Office suite of programs.

• Ability to respond to requests with accurate information that is consistent with policies, practices, contracts, and grants or obtain guidance from management when needed.

Education Requirements:

Associates Degree of Business Administration or related field. Two or more years’ experience and/or combination of equivalent education and experience.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.

If you are interested and meet the requirements, APPLY TODAY!

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