Administrative Assistant - ( 2400022I )

Description

Your Opportunity

Our Environmental Services group is looking for an experienced Administrative Assistant to provide support with the day to day administrative requirements for our Nevada City office. The Administrative Assistant will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Your Key Responsibilities

• Prepares correspondence, proposals, reports, schedules, minutes, spreadsheets, presentations, database lists, and contracts.

• Organizes, attends and minutes meetings including the coordination and tracking of action items and deliverables.

• Processes expense reports, invoices, orders, timecards etc.

• Manages calendars, schedules meetings, books meetings rooms.

• Coordinates travel itineraries and arrangements.

• Assists with document control including filing and archiving.

• Performs other administrative duties as required.

Qualifications

Your Capabilities and Credentials

• Excellent written and verbal communication skills.

• Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments

• Ability to work effectively under pressure in a fast paced environment.

• Must be willing and able to take initiative when needed.

• Ability to deal with difficult situations and/or people.

• Proficiency in MS Office Suite.

Education and Experience

High School Diploma with minimum of 5-6 years experience; or Post secondary degree in related field with minimum of 2-3 years experience; or equivalent combination of education and experience.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• CA Other Areas $22.93Per Hour - CA Other Areas $31.01Per Hour Min/Max Pay Range for postings located in CA (SF Area includes SF, SJS & WLC)

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-California-Nevada City

Organization : BC-1857 EnvSvcs-US West N California

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : May 10, 2024, 6:01:26 AM

Req ID: 2400022I

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans