Posting Detail Information

Working TitleImpact MBA Program Facilitator

Position LocationFort Collins, CO 80523

Work LocationPosition is fully in-office/in-person

Type of PositionFull-time

Classification TitleAdmin Assistant III

Posting Number202400057P

Position TypeState Classified

Open Date05/07/2024

Close Date05/20/2024

Salary$4,033 - $4,333 monthly + Full benefits

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-sc.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

State Classified HourlyNo

Overtime Eligible

Description of Work Unit

The College of Business at Colorado State University is an AACSB accredited business school that enrolls more than 2,500 undergraduate students in eight business concentrations and approximately 1,500 graduate students across eight graduate programs. We are a top-ranked school with the #7 Better World MBA program in the world. Our staff and faculty represent the caliber of our institution and continuously work to enhance the student experience and research impact of our school-wide efforts.

Position Summary

The Program Facilitator is responsible for moving forward projects and initiatives that further the objectives of the College’s Academic Programs including but not limited to the Impact MBA . This position will assist with communications, budgets, events, travel, supervision of student hourly employees, and other general administrative duties.

The Program Facilitator directly supports students, program initiatives, management of events, and student experiential budgets. This position ensures compliance with CSU’s fiscal policies, and proposes policy informed solutions to nuanced circumstances when they arise.

This position will be responsible for supervising 1-2 work-study students, plus support for up to 15 student hourly employees (Corporate Sustainability Fellows) over the summer.

Additionally, this individual manages unique student situations, and signature student experiences.

Minimum Qualifications

To be considered for this position, candidates must demonstrate in the application materials:

• Three (3) years of education and/or relevant experience providing administrative support. (1 year of experience = 30 credits) *Please note, unofficial or official transcripts must be attached.

Substitutions

Preferred Qualifications

The highly desired candidate will possess most of the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

• One year of experience working in higher education and/or customer service.

• Demonstrated attention to detail in regards to student communication, adherence to policies, and in financial transactions.

• Demonstrated professional written and verbal communication skills.

• Bachelor’s degree from an accredited institution.

• Demonstrated proficiency with MS Office – specifically Excel, Outlook, and Word.

• Directly related state service experience.

Essential Job Duties

Job Duty CategoryStudent Support

Duty/Responsibility

• Manage hiring process for up to 15 students per year as Corporate Sustainability Fellows who are assigned to work for external organizations for 400 hours over the summer.

• Support up to 15 Corporate Sustainability Fellows during the summer, including regular check-ins and tracking hours in appropriate systems.

• Recommend use of the experiential learning project budget $300,000+ annual 13- budget.

• Create the process and assist the Program Director and Program Manager in the complex, multi-step Corporate Sustainability Fellow matching process.

• Assist faculty in course assignments that relate to the fellowship process.

• Coordinate travel-related logistics, including Travel Authorizations, travel advances, liaise with the Office of Risk Management, liaise with travel agents, and process all reimbursements.

• Plan and lead annual training sessions with students regarding travel, expenses, and process, case competitions, hiring, fellowships, and international student tax orientation.

• Review and update the documentation provided to students to explain the fellowship processes.

Percentage Of Time35

Job Duty CategoryGeneral Administrative Support

Duty/Responsibility

• Create clear communication to students, faculty, and partners regarding activities and opportunities for networking and engagement, including a weekly newsletter.

• Interpret scholarship spreadsheet and use to create and submit DPSA forms each semester.

• Process stipend payments for students.

• Manage social media communications on LinkedIn, Instagram, and Facebook

• Assist Program Director to draft internal funding proposals and manage awarded funds.

• Assist Program Director with grant management.

• Participate on college committees and on FAST (Business Operations) meetings.

• Design, maintain, and update schedules, fliers, worksheets, documentation, infographics, etc.

• Update surveys and send to students each semester and compile results to share with staff.

• Understand and ensure compliance with CSU rules for purchasing goods and services that support COB graduate programs.

• Assist with budget development and monitor expenses relative to budget.

• Process P-Card expenditures.

• Process Kuali accounting requests.

• Create official function forms for reimbursements.

• Attend meetings and record minutes. Manage Impact MBA staff OneNote.

• Ensure student and staff fiduciary compliance with CSU policies and processes.

• Assist with scheduling and manage a shared calendar and phone number.

• Supervise, mentor, and provide direction to student workers including determining job descriptions, work assignments and projects, coaching, promotions, raises, etc.

• Create Travel Authorizations and process Travel Reimbursements for staff and students in Academic Programs.

• Other Administrative Support duties as assigned.

Percentage Of Time40

Job Duty CategoryEvent Coordination

Duty/Responsibility

• Plan, coordinate, and share communication around Orientation events and retreats for incoming students of Academic Programs.

• Plan and coordinate speakers, events, and other activities. This includes booking or contracting event space, coordinating catering, and responsibility for setup and cleanup at the event.

• Attend all program events and serve as point person.

• Design and distribute attractive event invitations.

• Manage speakers’ logistics and create schedules of events to be shared with Marketing and Communications department.

• Develop new event ideas, proposals, and plans to enhance the student experience.

• Conduct annual event audit/review to assess outcomes and propose changes in logistics, including but not limited to: venue, catering, schedule, parking, other logistics.

• Create, update, and communicate event calendars including, and create and manage Outlook invitations to staff and students.

Percentage Of Time25

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

• Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in theWork Experiencesection on the application. Human Resources must be able to evaluate your experience based on this information.

• Clearly outline dates of employment and hours worked per week for each employment experience listed in theWork Experiencesection of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.

• TheWork Experienceis the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met.The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

  INCOMPLETE APPLICATIONS

• If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.

• An Application is incomplete if no current/ previous employment is included in theWork Experiencesection of the Application.

• An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in theWork Experiencesection of the Application.

• Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

  RESUMES

• When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

• Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.

• Please see theRequired Documentssection of the posting.

  NOTES

• Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

• The selection process for State Classified positions may include an exam(s) and interview(s) whichrequirecandidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.

• Pertinent updates to your Application status can be obtained by logging into your application account athttps://jobs.colostate.edu

• All status updates for this position will be sent via email fromhuman.resources@colostate.edu,hr_ta@colostate.edu, OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.

Diversity, Equity, and Inclusion at Colorado State University

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Talent Acquisition Team, athr_ta@colostate.eduor call (970) 491- MyHR(6947).

Department Contact Information

Human Resources – Talent Acquisition Team, athr_ta@colostate.eduor call (970) 491- MyHR(6947).

Please check the Help link online athttps://jobs.colostate.edu/help/for assistance on your application or for answers to Frequently Asked Questions.

All other inquiries should be directed to the Colorado State University Human Resources Office atHRServiceCenter@colostate.eduor (970) 491- MyHR(6947).

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Special Requirements/Other - Must be willing and able to report to work without delay or interruption to provide essential or emergency services to ensure health, safety, and welfare of the campus community

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available atwww.colorado.gov/spb.

A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you willing and able to submit to a pre-employment background check?

• Yes

• No

Applicant Documents Required Documents

• Resume

• Cover Letter

Optional Documents

• Unofficial Transcripts